BILLING the guild

Written By Christine Walker

Why Consistency Matters

At The Design Guild, we aim to deliver a seamless, unified experience—from first proposal to final deliverable. That commitment extends behind the scenes as well. When time entries or invoices are inconsistent or incomplete, it slows down processing and can chip away at the credibility we work hard to build.

Aligned systems make for smoother collaboration—and stronger relationships, internally and externally.

How to Submit Your Invoice

Submit your monthly invoice via this Typeform:
Submit Invoice

Submission window:

  • The form opens at 5:00 p.m. on the last day of the month

  • It remains open for at least three days, with at least two business days included

  • If two days fall on weekends or holidays, one additional day will be added

  • If only one does, the deadline will not be extended

Each month, the open/close dates will be confirmed in Design Guild HQ.

Late or incomplete submissions may delay payment.

Formatting Your Line DESCRIPTIONS

Each line item must follow this structure:
Guild Member Name: Project Name – Deliverable

Correct:
John Doe: Luma Ice – Postcard

Incorrect:
John Doe: Spanish Translation Luma Ice
John Doe: Spanish Translation postcard

Keep each deliverable on its own line. This helps us track time, scope, and billing with accuracy and clarity.

Project Codes

For select clients (e.g., City of Petaluma), each project has a designated code listed in the Basecamp header. If you don’t see it, check with your project manager before submitting.

Translation Work:
Do not use the Latinx project code for live or written translations unless the work is specifically part of a Latinx community outreach effort.
If the work is tied to another project, use that project’s code.

Christine Walker
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